Tracing Transactions

Tracing Transactions link

Tracing can be configured between our accounts, loan locations and site locations, see configuring tracing.

Tracing fields are automatically updated in the background when transactions with a trace reference are keyed. The untraced quantity will become the difference of both the traced quantities.

Account Level Tracing link

Account tracing is transfers to and from our account, i.e. transfer on and issue transactions are traced to transfer off and dehire transactions.

1. In Account Settings page, ensure 'Transaction tracing' is set to Account. As this is Account level tracing, ensure 'Is carrier reference copied to sender/receiver reference?' is ticked.
2. Open Transactions. If not visible, unhide columns:
   • Carrier Reference
   • Sender Reference
   • Receiver Reference
3. Key an 'on' transaction, and specify a value for Carrier Reference.
4. Key an 'off' transaction, and specify the same value for Carrier Reference. This will allow it to trace from the 'on' transaction.
5. Open the Traced Transactions detail grid. This contains all transactions and tracing quantity columns linked to the focussed row in the main grid, i.e. all transactions with a matching sender reference or receiver reference.

Loan Level Tracing link

Loan tracing is to and from trading partners, i.e. loan sent transactions are traced to loan received transactions.

1. In Account Settings page, ensure 'Transaction tracing' is set to Loan.
2. Open Transactions. If not visible, unhide columns:
   • Sender Reference
   • Receiver Reference
3. Key an 'on' transaction, and specify a value for Sender Reference.
4. Key an 'off' transaction, and specify the same value for Receiver Reference. This will allow it to trace from the 'on' transaction.
5. Open the Traced Transactions detail grid. This contains all transactions and tracing quantity columns linked to the focussed row in the main grid, i.e. all transactions with a matching sender reference or receiver reference.

Settlement Transfers link

When a trading partner is returning our loaned equipment, a settlement transfer is created to adjust a loan balance.

1. Open Transactions page, unhide 'Add Settlement Row' column.
2. On the transaction row, click the 'Add Settlement Row' icon, or use the shortcut of Alt +M. This will create a settlement transaction where the trading partner is the sender and receiver, and is a transfer off.
3. The corresponding trace reference will copy to the docket number field.

Site Level Tracing link

Site tracing includes transactions to and from our sites (relocations) and trading partners, i.e. all transfer, relocation and loan transactions.

1. In Account Settings page, ensure 'Transaction tracing' is set to Site. As this is Site level tracing, ensure 'Is carrier reference copied to sender/receiver reference?' is ticked.
2. Open Transactions. If not visible, unhide columns:
   • Carrier Reference
   • Sender Reference
   • Receiver Reference
3. Key an 'on' transaction, and specify a value for Carrier Reference.
4. Key a 'relocation' transaction, and specify the same value for Carrier Reference.
5. Key an 'off' transaction, and specify the same value for Carrier Reference.
6. Specifying the same value for Carrier Reference in each transaction allows it to trace. All transfer, relocation and loan transactions can be included in site tracing, but the example below includes only transfer and relocation transactions.
7. Open the Traced Transactions detail grid. This contains all transactions and tracing quantity columns linked to the focussed row in the main grid, i.e. all transactions with a matching sender reference or receiver reference.

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When specifying a value in Carrier Reference, it automatically copies to the receiver reference for 'on' transactions, and to the sender reference for 'off' transactions. This does not apply to Loan level tracing.

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Every transaction should be completely traced to one or more transactions based on the configured tracing level. In the Transactions grid, untraced quantities can be identified via filtering.

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To clear an unwanted traced quantity, key '0' value in the trace quantity fields.

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To start tracing from a particular date onwards, open Account Settings and add to 'Tracing start date' field.